Applications for travel to present, develop, or otherwise support undergraduate research
The High Point University Undergraduate Research and Creative Works Program is committed to encouraging and supporting high quality undergraduate research and creative projects. To that end, the University has made funds available to support student and faculty sponsor travel to present the results of your efforts.
Students and faculty sponsors are invited to apply for funds to:
- travel to a conference where you will give an oral presentation or poster presentation on research or creative works.
- attend a competition where you will perform or present creative works.
- travel to a site where you will collect data as part of an undergraduate research project.
- attend a workshop or conference where you will gain new skills or information needed for undergraduate research
- gain seed money needed for undergraduate research or creative works.
- support any other legitimate purpose to support undergraduate research or creative works in your area.
- For pre-approval, please submit your application at least 3 weeks before travel. It is acceptable to submit an application while your abstract is still under review from the conference organizers.
- Funding is not guaranteed. Plan accordingly.
- In regards to travel funds, students presenting or performing at a conference will be given priority over students solely attending the conference.
- The student’s abstract or competition entry should be accepted before receiving funds for travel.
- If a student is not presenting, then the student should demonstrate how his or her travel ultimately will contribute to his or her educational development and/or career goals and support the mission of the URCW program. For example, students could commit to developing an undergraduate research or creative works project that would be presented at the next High-PURCS showcase or other appropriate venue.
- A brief follow-up report and photo(s) should be submitted to the URCW Program for publication on the university’s web site, magazine, etc. All travel supported by URCW funds should ultimately help promote academics and undergraduate research and creativity on our campus.
- Every student who applies for funding must have a faculty sponsor who can vouch for the quality and validity of the work, provide guidance in making a quality presentation, etc.
- Travel for faculty sponsors may be supported by these funds.
- If faculty and students are traveling together, the faculty member should submit one request.
- If you receive a grant, then you are required to present your work at our on-campus forum.
- Before travel, students must complete a required Travel Release Form (Overnight Form or Day Form) and deliver it via campus mail or USPS to:
Dr. Joanne Altman, Director
Office of Undergraduate Research and Creative Works
Phillips 115, Drawer 40
High Point University
833 Montlieu Ave
High Point, NC 27262
- Submitting an application does not guarantee you funding. If your travel plans are dependent upon receiving funding from URCW, do not purchase airplane tickets, register for a conference, or incur other project-related expenses until you receive notice of funding.
- URCW travel funds are typically disbursed following submission of a completed travel report and receipts. To have URCW Grant Funds disbursed to you, you must submit an itemized travel report form and individual itemized receipts for each expenditure within one week of your return.
- Budget numbers on this application are considered estimates.
- If traveling by car, please print route of travel map(s) from Google maps and add up the mileage indicated. Car travel will be reimbursed using current HPU reimbursement rates (currently $0.40 per mile) for those miles indicated by Google maps. These maps must be submitted with your receipts. We do not accept odometer readings for computing reimbursement for mileage.
- Your lodging estimate should include the daily hotel rates plus all additional taxes and fees. Charges for in-room videos, mini-bar charges, telephone charges, damage, etc. are not covered by URCW travel funds.
- You must save all receipts for meals. As a maximum estimate for meals, you should expect to be reimbursed no more than $10 for breakfast, $15 for lunch, and $25 for dinner. Receipts must show the meal, amount, and tip. (Credit card receipts are not acceptable.) Purchases of alcohol will NOT be reimbursed, in accordance with university policy. You should attempt to limit your expenditures for meals to reasonable amounts.
- All university policies regarding travel, expenditures, reimbursement, and behavior must be followed. Please be aware that the HPU Code of Conduct and Honor Code are in full effect during travel sponsored by the university. If students are found to be in violation of these codes, any URCW-approved funds will be revoked.
- All students must have a completed travel release form on file with the URCW Program before their applications for funding will be reviewed.
Application Review and Award Amounts
Each application will be reviewed by a sub-committee from the Undergraduate Research and Creative Works Committee. The sub-committee will look at applicants who adhere to the application and budgetary guidelines as stated above. Please note that many factors are taken into consideration when funds are awarded. The following represent the maximum amount awarded for each area.
Student Award Amounts:
- $1500 – Student presentation at a national level. Up to 4 awards per year (2 fall, 2 spring). Must be a substantial presentation, performance, or exhibition at a national setting or conference. The student must also have an established track record of research and research presentations.
- $750 – Student presentation at a conference. The student must actively be participating in the undergraduate research program with an oral presentation, poster, panel, performance, exhibition, etc.
- $250 – Student project support. This also includes field travel related to data collection, etc.
- $250 – Student observer at a conference. Student must clearly identify the purpose for attending and the learning objectives on how this attendance will facilitate the development of a future URCW project.
Faculty Award Amounts:
- $1500 – Must be traveling with at least 1 student who is presenting.
There is no set limit on the number of awards during the academic year except for the top student award stated above. Applications will continually be reviewed and awarded through out the academic year until funds for the academic year have been exhausted. Amounts are subject to change depending on funding amount for the academic year.
If you have questions about the application process or guidelines, please contact Dr. Joanne Altman, Director of Undergraduate Research and Creative Works (firstname.lastname@example.org).